Top 5 Features to Look for in a Vehicle Tracking System in 2025

When it comes to choosing the right vehicle tracking system for your UK business in 2025, it’s no longer just about knowing where your vehicles are. Today, the systems on the market are packed with smart tools that help you improve efficiency, reduce fuel use, boost driver safety, and streamline operations.

There are so many systems on the market, so how can you know which features matter?

Join us as we break down the top 5 must-have features in a vehicle tracking system based on what UK businesses need in the real world—whether you’re running a single van or managing a growing fleet.

🔍 Why Features Matter in GPS Tracking Software

Not all tracking systems are created equal, some offer basic location tracking, while others can give you access to powerful tools to transform your business.

Here’s why we think it pays to focus on features:

• You can get better ROI from your investment
• & Improve driver safety and performance
• Therefore you can make informed decisions using real-time data
• And reduce admin and manual tracking tasks

So – let’s dive into the key features to look out for in 2025.

1. Real-Time Live Tracking 📍

This is the core feature of any decent tracking system—and it should come as standard if you’re looking to invest in a new system.

Why does it matter?

• See where your vehicles are at all times
• Provide accurate ETAs to customers
• Check if drivers are where they should be
• You can quickly locate vehicles in case of emergencies or theft

We suggest you look for systems with 15–60-second refresh rates, an easy-to-use live map, and mobile app access for updates on the go.

✅ these are best for: Delivery companies, tradespeople, and businesses with customer-facing schedules.

2. Route history & journey logs 🛣️

Knowing where your drivers were is as important as where they are now – keep that in mind!

Some benefits of this:

• You can review trip history to check timings and efficiency
• As well as auditing driving routes to spot delays or detours
• Track business mileage for HMRC or invoicing purposes
• Therefore you can resolve customer disputes over service times or delivery windows

Good systems store at least 30–90 days of trip history and let you export reports easily.

✅ These are best for: Courier services, remote teams, and businesses claiming mileage expenses.

3. Geofencing & alerts 🚧

Geofencing allows you to set virtual boundaries on a map—when a vehicle enters or leaves that area, you get an alert.

Use cases include:

• You can monitor vehicle usage outside of working hours
• & Ensure your deliveries stay within designated zones
• You can get alerted if a vehicle leaves a job site early
• Improve security by flagging unexpected movement

Customisable email, SMS or in-app alerts help you stay in control without constant monitoring.

✅ We think they are best for: Construction, logistics, and mobile service teams.

4. Driver behaviour monitoring 🚦

We think there is no doubt that improving driver safety is a top priority and saves you money.

What should you look for?

• Speeding alerts
• Harsh braking and acceleration tracking
• Idling time monitoring
• Driver scorecards or performance reports

We think this feature can help promote accountability and safer driving, which reduces accidents, wear and tear, and insurance premiums.

✅ We think this is best for: Businesses concerned with vehicle longevity and brand image.

5. Integration with other software/tools 🔗

In 2025, the best vehicle tracking systems don’t work in isolation—they connect with your broader business tech.

Integrations can include:

• CRM systems for logging jobs or managing service calls
• Accounting software for linking mileage to expenses
• HR tools for syncing timesheets and driver hours
• Fleet management platforms for servicing and compliance

API access or built-in integrations can save hours in admin and help scale your operations more efficiently.

✅ We think this is best for growing businesses and teams using multiple digital tools.

🧾 Bonus: Other Useful Features to Consider

While the five features above are essential, depending on your business needs, you will likely also benefit from:

• Dash cam integration
• Vehicle immobilisers
• Maintenance scheduling
• Fuel tracking
• Custom reporting dashboards

💡 Why You Should Choose Features That Match Your Business Goals

The best vehicle tracking system for your business isn’t the one with the most features—it’s the one with the right features for your specific needs.

If you’re looking to improve delivery accuracy, reduce costs, monitor driver safety or integrate with your tech stack, make sure your system offers:

✅ Real-time tracking

✅ Route history

✅ Geofencing alerts

✅ Driver behaviour reports

✅ Integration capabilities